Workforce management software

Workforce management software (WFM software) is a specialized tool that helps companies to efficiently plan and manage the deployment of their employees. It enables the creation of duty rosters, taking into account working hours, employee skills and operational requirements.

Workforce management software often includes more functions than pure shift planning software. While shift planning software mainly focuses on assigning employees to specific working hours, WFM software can also integrate aspects such as vacation planning, skills management, working time account management and cost control.

Yes, our WFM software can be integrated into existing HR systems. This enables seamless data exchange between different HR functions such as personnel administration, payroll and employee development.

The benefits include:

• Improved employee utilization and efficiency.
• Reduced costs through optimized staff and duty scheduling.
• Better compliance with labor laws and collective agreements.
• Increased employee satisfaction through transparent planning.
• Faster adaptation to changing operational requirements.

WFM software helps to comply with legal requirements by automatically taking into account rest periods, maximum working hours and other legal provisions. It warns of potential violations and provides support with compliance documentation.

Good WFM software should offer the following core functions:

• Creation and adjustment of duty rosters.
• Consideration of working hours, breaks and rest periods.
• Management of vacation and sick leave.
• Qualification management and training planning.
• Integration with time recording systems.
• Reporting and analysis of working time data.
• User-friendly interface for personnel planners and employees.

WFM software is therefore an important tool for companies to optimize their workforce scheduling while complying with legal requirements and promoting employee satisfaction.

The following installation options are available: SaaS, Cloud (private/public), onPremise.

• SAP HR for importing employee master data (name, personnel number, department, etc.)
• Qualification management such as SuccessFactors (what qualifications does the employee have and when do they expire)
• Time recording systems (we specify which employee should be there today and get back when they started/finished, automatically note corresponding absences)
• Payroll systems, how long the respective employee has worked at which workstation with corresponding aggravation bonuses
• Planning & scheduling, for example how many employees are available on a given day in order to plan production optimally
• Employee portals so that employees can quickly see when they are on shift, when changes have occurred, request absences, view the status of vacation requests, etc.
• Outlook& Teams:
  • Outlook:
    • Mail for changes to the duty roster that affect the employee
    • Information about changes to shift swaps
      Mail when leave is approved
    • Calendar entries when the employee has a shift and when they are on vacation
    • Teams messages in the event of changes to the duty roster that affect the respective employee

• Outlook
  • Mail for changes to the duty roster that affect the employee
    Information about changes to shift swaps
  • Mail for approval of vacations
  • Calendar entries when the employee has a shift and when they are on vacation
• Teams messages in the event of changes to the duty roster that affect the respective employee

Smart functions and checks/validations are used, for example:

• An employee can only be assigned to the job if they hold the necessary qualification
• Notifications to the line manager when qualifications expire (e.g. one month in advance)
• Alerting if the minimum staffing level for the shift is not reached

Alert if the statutory rest period is not reached

Yes, there is:

• Employees can view their duty roster directly in our solution, as different user profiles are created for them
• Request vacations
• Request shift swaps in a shift swap exchange

Executable on mobile devices, always adapts to the respective resolution/ can be operated from anywhere with Internet via the browser, theoretically the employee can also check at home whether he is on duty tomorrow or whether his vacation has already been approved/rejected accordingly.