Occupational safety through fire protection: how digital checklists make inspections more efficient

Occupational safety is a broad field that also includes all aspects of operational fire protection. Experience has shown that regular inspections of fire protection regulations and systems increase safety. What is often lacking on the operational side, however, is company-wide controlling of individual measures. Digital checklists and project management tools can help here.

Preventive fire protection includes, in particular, the regular inspection of extinguishing systems – which is usually carried out using checklists. If these are made of paper, trouble is inevitable: The data recorded is not very detailed, potentially incomplete or illegible and, above all, it is not immediately available to other employees/departments. This delays subsequent processes such as repair and maintenance work or the KPI-based, commercial evaluation of the systems. What’s more: Paper-based checklists do not always reflect the latest legal and technical status.

Digital from the start

In order to ensure the functionality of the extinguishing systems – and therefore the safety of employees – it has proven to be a good idea to record the data digitally from the outset: instead of using a clipboard, paper and pen, the person responsible fills in the current, system-specific checklist using a finger gesture or pen on a standard mobile device. Regular inspections in particular can be carried out efficiently, completely and error-free with the help of electronic checklists.

Instructions and logic check

Digital checklists guide even inexperienced inspectors safely through the process. They guarantee that nothing is forgotten, no point is skipped and no typing errors are made. This is because a logic check is carried out in the background, any incorrect entries are displayed and can be checked again. Handwritten additions can be converted into text using OCR text recognition. Photos are also integrated, as is the verifier’s signature at the end.

Multi-stage electronic workflows

At the end of the process, data is not only available in digital form, it can also be processed immediately by other systems. With the help of multi-level, electronic workflows, the recorded data is forwarded to the responsible employees/departments – also across branches and companies – who check, approve, save, store in an audit-proof manner, evaluate and summarize it in meaningful reports in the desired corporate design as required.

Your added value

  • Completeness: Individual checkpoints are not skipped or inadvertently forgotten
  • Clarity: There are no illegible entries as with handwritten checklists
  • Efficiency: The information does not have to be entered again on the computer afterwards, but is immediately available in the database after synchronization
  • Plausibility: Data that is not plausible is resubmitted to the inspector
  • Up-to-dateness: inspectors always have the latest version of the checklist to hand, as these are maintained centrally in Checkware
  • Multilingualism: The checklists can be maintained in several languages, which is important for a globally distributed service organization.

Get in touch!

Would you like to know more about our solutions? Then please write me using the contact form. I will get back to you as soon as possible.

Christoph Schiffer
Sales Team Germanedge

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